Training & Resources

We have refreshed our training courses to provide you with a better understanding on utilizing the functionalities for sponsored projects administration within University’s Financial Management System (FMS). 

Participants will gain a thorough understanding of the Postaward grant life cycle. Training will include courses in FMS Award and Project modules, terms and conditions in the Contract module, sponsored project reports analysis, accounts receivable, award closeouts, and other regulatory requirements contained in 2 CFR Part 200 (the “Uniform Guidance”) pertaining to Postaward Management.

GCA provides other training courses and workshops that include Effort Certification & Reporting, Cost Transfers for Sponsored Projects, and Sub-Recipient Monitoring.  Additional courses will be developed in accordance with policy and procedure requirements. 

To view all available GCA online training materials, including presentations, job aids, and videos, visit Canvas and login with your NetID and password.

The following courses are offered by GCA throughout the year.

FMS Related Courses

To register for a training session, login to the Cornerstone Course Registration System (select ORED – Grants & Contracts)

 

GCAO201 - Award Basics in FMS

Duration -  2 hours

Recommended Participants -  For new and current employees working with Sponsored Projects in the Oracle FMS (Financial Management System)

Course Overview - This is an instructor-led course where participants will focus on basic understanding and navigation techniques in Oracle FMS (Financial Management System), Sponsored Projects module, in order to confirm information relevant to Awards, Contracts, and Projects. It is highly recommended for Units with external sponsored projects.

To register: Cornerstone Training Course Registration System (select ORED – Grants & Contracts)

 

GCAR120 - Sponsored Projects Reports In Oracle FMS – Introduction

Duration -  2 hours

Recommended Participants -  For new and current employees working with Sponsored Projects in the Oracle FMS (Financial Management System)

Prerequisites - GCAO201-AWARD BASICS IN FMS

Course Overview - This is an instructor-led hands-on session providing an introduction on the ‘Report and Analytics’ tool within the Oracle Financial Management System for Sponsored program reports.

To register: Cornerstone Training Course Registration System (select ORED – Grants & Contracts)

 

GCAC230 - Closeouts In Oracle FMS

Duration -  2 hours

Recommended Participants -  For new and current employees working with Sponsored Projects in the Oracle FMS (Financial Management System)

Course Overview - This is an instructor-led 2 hr course with hands-on computer exercises for learning on how to use the information provided by the Oracle Financial Management System (FMS) when closing out a project. Participants will focus on understanding the process of analyzing project expenditures and creating a closeout worksheet in relation to the sponsored program reports in the FMS.

To register: Cornerstone Training Course Registration System (select ORED – Grants & Contracts)

 

SPACE010 - Welcome to ORED

Duration -  2 hours

Recommended Participants -  For Staff, Administrators & Faculty involved in the administration of Sponsored Programs

Course Overview - This is a working session in which participants will bring real project cost and revenue transactions that need to be completed for their departments. Participants will learn how to perform these advanced project adjustments, how to obtain the COA string and contract for a project, perform adjustment inquiries and view accounting entries.

To register: Cornerstone Training Course Registration System (select ORED – Grants & Contracts)

 

SPACE020 - The Uniform Guidance

Duration -  3 hours

Recommended Participants -  Staff, Administrators & Faculty involved in the administration of Sponsored Programs

Course Overview - Understand the importance of safeguarding passwords and access; learn basic navigation techniques in ECRT and new terminology; understand federal and other sponsor regulations governing effort reporting; understand Rutgers' policies and procedures pertaining to effort certification.

To register: Cornerstone Training Course Registration System (select ORED – Grants & Contracts)

 

SPACE030 - Welcome to Pre-Award

Duration -  3 hours

Recommended Participants - Administrators of Sponsored Programs

Course Overview - The Office of Research and Sponsored Programs (ORSP) provides a range of services to faculty and staff seeking funding from public and private not-for-profit sponsors. The course will provide an overview of proposal basics, budget preparation, compliance, negotiation and non-financial requirements. The course will also provide information on corporate sponsored awards support;specifically corporate research contract review, negotiation and life cycle management support by the Office of Corporate Contracts (OCC).

To register: Cornerstone Training Course Registration System (select ORED – Grants & Contracts)

 

SPACE040 - Welcome to Post-Award

Duration -  3 hours

Recommended Participants - Administrators of Sponsored Programs

Course Overview - Grant and Contract Accounting (GCA) performs central financial accounting and provides postaward administration support services for the university’s sponsored programs and other restricted funds, including the coordination of effort certification processes. Curriculum includes project reconciliations, award specifics, closeouts, effort certification and cost transfers.

To register: Cornerstone Training Course Registration System (select ORED – Grants & Contracts)

GCA Trainings

To register for a training session, visit the University Human Resources Course Registration System (select Business, Accounting & Finance).

 

ROP030 - Effort Reporting (Part 1) Policy, Process and ECRT System Training

Upcoming Classes -  Monday 9/24/18 (Piscataway)
                                        Wednesday 10/3/18 (Newark)
                                        Thursday 10/25/18 (Piscataway)
                                        Wednesday 11/7/18 (Newark)
                                        Wednesday 11/14/18 (Camden)
                                        Wednesday 11/21/18 (Piscataway)
                                        Wednesday 12/12/18 (Piscataway)
                                        Monday 12/17/18 (Newark)

Duration -  3 hours

Recommended ParticipantsEmployees who are responsible for entering or approving time for their department's staff.

Course Overview - Understand the importance of safeguarding passwords and access; learn basic navigation techniques in ECRT and new terminology; understand federal and other sponsor regulations governing effort reporting; understand Rutgers' policies and procedures pertaining to effort certification.

To register: University Human Resources Course Registration System (select Business, Accounting & Finance)

 

ROP031 - Effort Reporing (Part 2) Policy, Process and ECRT System Training

Upcoming Classes -  Monday 9/24/18 (Piscataway)
                                        Wednesday 10/3/18 (Newark)
                                        Thursday 10/25/18 (Piscataway)
                                        Wednesday 11/7/18 (Newark)
                                        Wednesday 11/14/18 (Camden)
                                        Wednesday 11/21/18 (Piscataway)
                                        Wednesday 12/12/18 (Piscataway)
                                        Monday 12/17/18 (Newark)

Duration -  3 hours

Recommended Participants -  This course is intended for business managers or any employee responsible for managing and reporting their department's financials.

Prerequisites -  ROP030 - Effort Reporting (Part 1) Policy, Process and ECRT System Training

Course Overview - Understand the importance of safeguarding passwords and access; understand Rutgers policies and procedures pertaining to effort certification; learn what a Certifier is expected to do; learn how to review and process effort cards that are certified; learn how to manage effort tasks and generate ECRT reports.

To register: University Human Resources Course Registration System (select Business, Accounting & Finance)

 

ROP032 - Effort Certification & Reporting: A Hands-On Workshop For ECRT Users

Duration -  2 hours

Recommended Participants -  For new and current employees working with Sponsored Projects in the Oracle FMS (Financial Management System)

Prerequisites -
ROP030 - Effort Reporting (Part 1) Policy, Process and ECRT System Training
ROP031 - Effort Reporing (Part 2) Policy, Process and ECRT System Training

Course Overview - This is a working session in which participants will bring real project cost and revenue transactions that need to be completed for their departments. Participants will learn how to perform these advanced project adjustments, how to obtain the COA string and contract for a project, perform adjustment inquiries and view accounting entries.

To register: Cornerstone Training Course Registration System (select ORED – Grants & Contracts)