Rutgers Project Payroll Confirmation Policy Statement


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The Office of Management and Budget 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance), specifically, section 200.430, outlines required standards for documentation of personnel expenses. To comply with this requirement and to reduce administrative burden of Certifiers, Rutgers, The State University of New Jersey chose to transition to project payroll confirmation effective Fiscal Year 2021.

A. On a semi-annual basis, project statements with funding from Federal and State sources are created and routed. Cost Share and Program Income projects with Federal funding sources will have project statements created and routed. The Primary Department Coordinator (PDC) is responsible for completing a preliminary review of the payroll expenses according to the Project Payroll Confirmation calendar.

B. All federal and state funded sponsored projects require a subsequent review and formal confirmation by the Principal Investigator as listed on the Project in the Rutgers Financial Management System.

C. Both the pre review and confirmation processes must be completed timely and accurately for each reporting period. Reviewing this information monthly is a control process that provides the opportunity to maximize the use of the sponsored project funding consistent with the project goals and approved budget.

D. Failure to complete both the pre review and confirmation of each project statement during each reporting period could result in the potential loss of current or future funding to the PI, the Department and/or the University. This loss of funding could be in relation to audit/review findings, repayment to sponsors, penalties or interest, including extrapolation of findings to other sponsored awards. Such repayments will be the responsibility of the department/unit. As such, the specific department/unit may choose to implement additional procedures as needed to ensure compliance.