Transfer of Grants and Contracts

When a faculty member is leaving Rutgers for another institution, all open grants and contracts NOT being transferred must be in good shape, i.e. not in an overspent condition and with all technical report submissions to the funding agency up to date. In addition, a suitable replacement PI (acceptable to the sponsor, if required) must be available to assume responsibility for completion of the work

For all ENDED grants and contracts, the final technical reports must have been completed and submitted to the sponsor and the accounts not in an overspent condition.

All transfers of open grants and contracts must be approved in writing by both the sponsor and the Dean or Director overseeing the area. This is to avoid problems with the sponsor since the grant or contract is officially awarded to Rutgers and not the PI. The Dean or Director needs to approve the move in order to make sure co-principal investigators and equipment issues are handled appropriately. Also the account(s) can not be in an overspent condition.

The only equipment items that may be transferred are those items charged as equipment to the grants or contracts being moved. Equipment purchased on grants or contracts remaining at the University can not be transferred to the new location. Similarly, equipment purchased on closed grants or contracts can not be transferred to the new location unless related to a longitudinal study paid by the sponsor of the transferred grant or contract. The Dean or Director who approves the transfer of the grant of contract must also approve equipment transfers and any exceptions to these rules.

Gift and non-budgetary accounts can not be transferred.

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