Workshops

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Division of Grant and Contract Accounting

WORKSHOPS

SPACE INVENTORY WORKSHOPS

The DGCA is a contributer for the Businees/Accounting Certificate Program. To view particulars of the program select the link above. DGCA recommends that anyone that deals with Sponsored Programs complete the certificate program. For more information on the program contact HR or DGCA at dgca1@rci.rutgers.edu

Business Certificate Courses

Dates for Fall 2007

Gifts vs Grants What's the Big Deal - October 10th

Cost Principles of Sponsored Programs - October 3rd

Financial Management of Sponsored Programs: Award Acceptance - October 23rd

Financial Management of Sponsored Programs: Project Management -November 1st

Finacial Management of Sponsored Programs: Project Reporting, Closeouts, Audits - December 12th

To register for the above courses vist the HR website

Cost Sharing:

To view/print a copy of Rutgers University's Cost Sharing Policy, please click here.

THE BASICS OF RUTGERS COST SHARING

On November 14, 2007 the DGCA will be holding a cost sharing workshop in the ASB II. This workshop will cover what is cost sharing, the various terms and definitions used, and what Rutgers will consider as cost sharing. It will also cover the sources of cost sharing, proposal considerations and how cost sharing accounts will be set up. Since we are a state institution, it will also cover how state and non-state resources are recorded and reported. The timing of the session will be:

1:15 PM - Start of Program
2:35 PM to 2:55 PM - Break,
4:15 PM - End of program

COST SHARING: FILLING OUT THE FORMS

On November 27, 2007 the DGCA will be holding a cost sharing workshop at ASB II. This workshop is primarily meant for departmental business staff who are administering awards with state funded salary cost sharing. It is timed so that new business staff will have the information and training necessary in order to meet the June 15, 2007 deadline. The business staff is expected to have a working knowledge of payroll processing, purchasing and state budget transfers. They are also expected to have a good familiarity on the cost sharing policy as the training is on applying the policy. The training will take a simplified award with cost sharing from the proposal stage through to the final close out of the award. The emphasis will be on the financial aspects of the proposal/award and the forms, journal entries, etc. required for cost sharing. It should clarify what should be done, when it should be done and how it should be done. A handout will be given with the course that will that will have a complete set of forms, journal entries etc. from the proposal to final close out. The timing of the session will be:

1:15 PM - Start of Program
2:35 PM to 2:55 PM - Break,
4:15 PM - End of program

If interested in attending either workshop please register thru the HR Website

THE BASICS OF RUTGERS GRANT ADMINISTRATION

DGCA no longer offers this coures. The workshop was lecture and discussion oriented. It covered most aspects of the grant and contract administrative cycle from pre-award activities to finalizing the financial reporting and audit activities. It is meant to give a general foundation in grants administration. The workshop is intended for those of you who are relatively new to grants and contracts, who have only been exposed to selected areas of grants administration and want to get an overview or who want to refresh their overall knowledge of grants administration. Since the Federal government funds the majority of our grants and contracts either directly or indirectly, the primary focus will be on Federal requirements. The workshop will have the following timetable:

Nothing scheduled for Fall 2007

See Business Certificate Program for replacement courses.

DGCA Procurement Issues:

Purchasing and Procurement issues specific to sponsored program research

The DGCA no longer presents this workshop. The workshop was lecture and discussion oriented. It covered most aspects of the grant and contract purchasing and procurement issues. Topics will included DGCA sub-codes, expenditure guidelines, tabers, subcontracts, human subject fees, consultant agreements, and unallowable costs on Federal programs. Since the Federal government funds the majority of our grants and contracts either directly or indirectly, the primary focus will be on Federal requirements. The workshop will have the following timetable:

Nothing scheduled for Fall 2007

See Business Certificate Program for replacement courses

Rutgers Budget Template:

PREPARING THE BUDGET TEMPLATE

The University Cost Sharing Policy and Procedure requires the use of the Budget Template for all awards with cost sharing that resulted from proposals submitted after January 31, 2000. Where required, the Budget Template must be submitted before an account can be set up. The Budget Template is an easy and standardized way to develop a budget for an award. It has columns for the subcodes and descriptions used in grants and contracts, columns for sponsor funding, state and non-state source cost sharing, a memo column for external funded cost sharing and a memo column for relating the budget template to the final proposal. It summarizes the budgets and calculates fringe benefits and F&A charges. The Budget Template is an Excel based spreadsheet. While knowledge of Excel is not required to use the it, it will greatly simplify the learning process. The workshop is meant as a basic course to walk you through and familiarize yourself with setting up the budget for an award with cost sharing. The Teaching Excellence Center's staff will present the training sessions at their computer labs throughout the University. A representative from the DGCA will be at each training session to answer grant and contract related Budget Template questions. Please note that since the computer training is hands-on, each session will be limited to the first to sign up. We will schedule additional training sessions as long as there is interest. Below are the dates and locations for the classes currently scheduled. All classes will be held from 9:30 a.m. thru noon.

Nothing scheduled for Spring 2005. Please email us at dgca1@rci.rutgers.edu if interested in attending a class.

: Link to Workshop Handouts

ORSP WORKSHOPS

Click Here to bring you to a list of the workshops offered by the Office of Research and Sponsored Programs.

NCURA LIVE SATELLITE SERIES - VIDEO TAPES

The following tapes are available for departmental viewing. Contact Steve Levenson at 932-0165 ext. 2241 for further information.

HOT TOPICS: THE BEST OF THE BEST Recorded May 18, 2000

This special session was built around questions sent to the NCURA web site. Some may be follow-up questions from previous workshops in the series as well as those phoned in during the live broadcast. Others will be those topics of major interest to our audience including any late breaking new issues. Faculty will be made up of senior research administrators.

INDIRECT COST FOR THE LAY AUDIENCE Recorded May 7, 2000

Indirect costs, or more properly titled, Facilities and Administrative Costs, remain a mystery to many faculty and other members of the campus community. Designed for faculty, administrators on the departmental or school/college level, and newcomers to research administration, this program will attempt to unravel the mystery by clearly explaining what indirect costs are, how they are calculated and applied, the types of rates institutions use, and what are the implications of waiving indirect costs on certain projects.

THE INS AND OUTS OF CONTRACT LANGUAGE Recorded January 25, 2000

This workshop presents the basics of contract language. It covers the major components to be found in standard contracts and explain their purpose and function. To be an effective negotiator it is important to know not only what language is acceptable or unacceptable but the reasons why. The workshop reviews the definitions of key terms (like indemnification, subrogation, exclusive licensing, liquidated damages) and the important historical and cultural differences between educational institutions and the parties with whom they contract, including private companies, which make negotiations difficult.

COST SHARING

The workshop provides an in-depth, detailed review of the issues surrounding cost sharing on sponsored projects, primarily grants and contracts funded by federal agencies. The workshop will present definitions of cost sharing, both voluntary and mandatory. The session will include a review of the types of costs that qualify for cost sharing and the requirements for documenting cost sharing. Information will also be provided on the relationship between cost sharing, effort reporting, and indirect cost rates.

STRAIGHT TALK

A Primer on Award Administration. Recorded April 8, 1999