Expenditure Guidelines

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Expenditure Guidelines-General:

A. Timeliness - Expenditures must be submitted for reimbursement on a timely basis. Expenditures submitted more than one year after the cost was incurred will not be paid.

B. Distributed Throughout Project Life, Not at the End - Sponsors expect that goods and services will be consumed during the life of the project. Excessive expenditures late in the project period, as well as payments after the termination date raise questions of propriety as well as intent. Goods and services must be procured sufficiently before the termination to assure usage prior to the termination date.

C. Equitably Charged to Projects - Expenditures may be charged to projects on the basis of the relative benefits. For example, an equipment repair can be charged to a project only to the extent that the equipment is used on the project. If the equipment is used sixty percent of the time on a project, the repair of equipment charged to the project cannot exceed sixty percent of the cost.

Gift and non-budgetary accounts can not be transferred.