Communication and Education

We offer a variety of resources, and training and educational opportunities to communicate university and sponsor post-award-related expectations for conducting and administering sponsored programs.

Course Registration

Register for the courses and workshops below and get more information on professional development opportunities offered by University Human Resources. Visit their Professional Development page for more details.

Formal Workshops and Online Tutorials

Post-Award Administration Courses

Overview of Academic Appointments on Sponsored Programs: This session will outline major funding agency policies and university policies and procedures that govern the appointment of academic personnel to sponsored programs. Topics discussed will include salary caps, summer compensation, effort management and certification, sabbaticals, conflicts of interest, and other ancillary requirements such as tuition remission, health insurance, visas, and SEVIS fees.

Cost Principles for Sponsored Programs: This session will provide a broad overview of the primary policy and regulatory documents that govern sponsored programs. Participants will engage in activities that will assist them in researching, interpreting and applying applicable principles to their sponsored awards.

Financial Management of Sponsored Programs I: Award Acceptance and Establishment (FIN1): This session will provide an overview of policies, procedures and processes related to the acceptance and establishment of a sponsored program and other related fund sources.

Topics include a review of the various award mechanisms used by sponsors, what are the essential elements required to establish a fund source, types of fund sources, how fund sources and budgets are established and managed, and various resources and tools available to monitor your sponsored program.

Financial Management of Sponsored Programs II: Project Management (FIN2): This session will provide an overview of policies, procedures and processes related to the day to day administration of a sponsored program from award establishment to closeout.

Topics include a review of post-award actions requiring prior agency approval, guidelines for processing, managing and compliance issues for expenditures, effort reporting, overall financial monitoring and reconciliation responsibilities and how to effectively prepare for an award’s closeout.

Financial Management of Sponsored Programs III: Project Reporting, Closeouts and Audits (FIN3): This session will provide an overview of policies, procedures and processes related to the reporting, closeout and audits of a sponsored program

Topics include a review of reporting requirements, how invoicing and accounts receivables impacts you, action to take when an award expires, a review of the steps and the completion of various documents involved in a closeout, audit topics and record retention requirements.

Effort Reporting Courses

Courses are available for certifiers/designees, effort coordinators, and viewers. For course details, visit the ECRT Training page.

For Certifiers/Designees: Effort Reporting Policy & Process and ECRT System Tutorial (Online Course Only): This course is designed for all principal investigators (or designees) who receive sponsored program support, which require effort certification. It will familiarize them with federal regulations and Rutgers University policies and procedures that govern effort reporting and certification, and provide an overview of the ECRT system.

For Effort Coordinators: Effort Reporting Policy & Process and ECRT System Training: This two-part course is mandatory for all effort coordinators (primary and backup). It will familiarize effort coordinators with federal regulations and Rutgers University policies and procedures that govern effort reporting and certification. It will also introduce effort coordinators to the ECRT system and will provide step-by-step instructions on using the system.

For Viewers: Effort Reporting Policy & Process and ECRT System Training: This course is mandatory for all viewers. It will familiarize viewers with federal regulations and Rutgers University policies and procedures that govern effort reporting and certification, and provide an overview of the ECRT system.