Travel Restrictions - State Grants and Contracts

July 16, 2009

To:                   Administrative Council

From:               Bruce Fehn, Senior Vice President for Finance & Administration

Philip Furmanski, Executive Vice President for Academic Affairs

Subject:            Travel Restrictions – State Grants and Contracts

As a follow up to Monday’s correspondence, and in response to questions raised concerning state grants/contracts and the new university mileage rate, we would like to clarify the following:

• For all travel, in-state and out-of-state, funded through state grants and contracts, the established university travel policy and procedures shall apply, with the following exceptions:

• the state mileage reimbursement rate ($0.31) must now serve as the university rate
• additional expenditure rules imposed through the grant or contract language shall apply, if more restrictive than the university policy

• For all travel, regardless of funding source, the new university mileage reimbursement rate of $0.31 shall be considered in effect as of Monday’s memo (July 13, 2009).