Journel Entries

DGCA Home Page| DGCA Home Page |

Division of Grant and Contract Accounting

Notes on preparing Journal Entries

Prepare a Journal Entry buy using a WebADI template or going directly to the Base Application.

Record the Debit transactions first, then the credit.

Journal entries are cost transfers and in conforming to University policy must explain the following:

Why is the charge being transferred? Why wasn’t it charged there in the first place and why should it be charged there now?
How the charge is related to the project goals?
If the Journal entry is being done more than 90 days after the original charge, why wasn’t the transfer prepared on a timely basis?

Provide reference information – time period, voucher number (Reference or Document Number), purchase order number, dates and amounts paid.